It’s frustrating having programs screw up on you when there’s a pressing deadline to meet. Today while editing my 40-page behemothof a PW report (before adding all figures, tables and double-spacing and enlarging the fonts) I was unlucky enough to encounter this issue:
After the footnote divider line, but before the footnotes themselves, there would be a huge expanse of blank space. It was wreaking havoc on my formatting and turning all my tables into multiple-paged impossible-to-read clusters of cells.
Turns out this is caused by something called a footnote separator which you have to go to Draft mode (under the View tab in MS Word 07 and up) to edit it.
- Go to the View tab, then choose Draft.
- Go to the References tab and click Show Footnotes. (On Macs, go to View > Footnotes – thanks to commenter Gerard for spotting this)
- In the drop-down list that appears in the Footnotes area, choose Footnote Separator.
- Delete any extra spaces, carriage returns etc. It’s handy to have “show non-printing characters” switched on.
- Repeat for the other one – I think it was Continuous Footnote Separator.
- Go back to View and switch back to Print Layout.
If this was helpful, let me know in a comment! P.S. Shameless plug for my new blog, where I continue to write posts about life, design, usability, the tech industry, language, cooking and other little geeky things.
Update: Commenter GE suggests that copying and pasting your entire document into a new file may also get rid of the problem.